How to reduce print costs in your business

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How to reduce print costs in your business



Printing is an unavoidable business expense, but keeping costs down and adopting efficient printing habits and technologies is easy when you choose the right printer for your business needs. That’s where Keyspace is here to help.

For every one copier (MFD) there are 8.8 desktop devices (printers and MFPs) sold in Australia

According to a 2016 Customer Survey undertaken by Fuji Xerox, 22.06% of small businesses rate cost as their biggest printing headache.

Finding solutions that reduce these ongoing costs are essential to a healthy bottom line for small business. Thankfully, there are simple steps you can take to better manage your print costs:

Install A Device That Can Incorporate An Affordable ‘Follow-me’ Printing Function

Follow-me Printing allows users to print to a shared print queue, roam and release their print job from any enabled output device. This ensures printing is confidential to the user and reduces printed waste, from documents left uncollected at the printer. If a printer is out of service, users can release their print jobs from the next available printer, without disrupting productivity.

A4 devices are growing 3 to 4 times faster than A3 MFDs as companies realise the advantages (productivity, workflow, redundancy) of a decentralised print and copy solution

Wireless Printing

Wireless printing essentially means you can print from an electronic device without physically having to connect a wire to the printer. Simply set up your printer, log in to the Wi-Fi connection and send your documents to print. It’s a wonderful boost to office productivity, while meeting the demands and working preferences of the modern employee.

Wireless printing allows a busy manager or sales rep to race into the office between appointments to print a contract for a customer to sign, or design proofs for another client to approve, easily and quickly.

If you haven’t invested in wireless printing, now could be the perfect time.

Sign Up to Managed Print Services

Imagine having all of your toners, drums and printer maintenance managed for you. It’s possible with a Managed Print Services solution.
By expertly managing your print environment, Keyspace and Fuji Xerox will help you achieve cost savings in areas of printing such as supplies, maintenance, service and process improvements. This kind of service can reduce print related costs by up to 30% while improving the productivity of your printer and copier fleet.  


Fuji Xerox’s 35ppm A4 colour MFPs (CM405df and CM415AP) have over 80% share of the market in their segment, largely due to two reasons:

  • Ideal workgroup device for medium+ businesses – complements a centralized A3 MFD
  • They are an ideal MFP for small business – small footprint, great value, low running costs

Interested in reducing the cost of printing in your business? simply call us on 1300 797 300 today